ARTS ADMINISTRATOR (STAFF ANALYST)
City of Houston, TX
Houston, TX 77002
$5,919.33 - $7,407.83 a month
Description
POSITION OVERVIEW
DIVISION: MAYOR'S OFFICE OF CULTURAL AFFAIRS
REPORTING LOCATION: 901 BAGBY, 1ST FL.
WORKDAYS & HOURS: MONDAY - FRIDAY 8:00 AM – 5:00 PM* *Occasional Nights or Weekends
- Subject to Change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
The Mayor’s Office seeks a proactive, detail-oriented, and highly organized professional to support and coordinate various administrative and operational functions within the arts and culture department. This position plays a key role in conducting data-driven analysis, supporting cultural and community programs, maintaining internal processes, and ensuring effective communication both internally and with the public. The ideal candidate thrives in a fast-paced environment, demonstrates excellent multitasking abilities, and possesses strong interpersonal and organizational skills.
Key Responsibilities:
- Investigates and recommends solutions for issues of moderate complexity and sensitivity across operational and community-based projects.
- Conducts data compilation, analysis, and interpretation to support departmental reporting, surveys, inventories, and studies.
- Coordinates and manages division-sponsored activities and special projects, including logistics, vendor coordination, invitations, and field investigations.
- Prepares, edits, and disseminates departmental documents including policies, reports, correspondence, and other official communications.
- Communicate with multiple stakeholders to accomplish tasks.
- Maintains contact lists and oversees information management systems to support efficient departmental operations.
- Supports the implementation and evaluation of administrative policies, workflow processes, and long-term operational plans.
- Represents department leadership in meetings to gather and relay information.
- Maintains and creates content for social media platforms to promote division programs and share updates with the community.
- Manage scheduling for multiple project simultaneously.
- Furnishes information to the public regarding cultural programs and services.
- Manages division communications and ensures clear interpretation of administrative policies to staff and stakeholders.
- Oversees procurement functions such as contract administration, writing and circulating Letters of Authority (LOAs), processing invoices, ordering supplies, and generating reports.
- Assists in the development of technological solutions to enhance operational efficiency and support continuous improvement initiatives.
- Handles highly confidential information with discretion and professionalism.
- Builds and maintains strong working relationships with internal departments to support collaboration and cross-functional initiatives.
- Performs other duties as assigned in a dynamic, fast-paced work environment requiring flexibility and responsiveness.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Occasional lifting (up to 40 pounds or an equivalent weight) may be required.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a bachelor’s degree in Business Administration, Public Administration or a field directly related to the type of work being performed.
Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis.
EXPERIENCE REQUIREMENTS
Three years of professional administrative, financial or analytical experience related to the type of work being performed are required.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
Valid Texas Driver's License and compliance with the City of Houston policy on driving (Administrative Policy 2-2).
PREFERENCES
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE 26
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0453.
If you need special services or accommodations, call 832-393-0453. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
901 Bagby St
Houston, Texas, 77002