FIELD OFFICE MANAGER, ASSISTANT - (Houston, TX) - Austin Industrial
Austin Industrial
Houston, TX
Description
Assistant Field Office Manager
Assists with Accounting and Administrative support functions for the assigned project jobsites.
Functional Areas of Responsibility
- Process and enter vendor/subcontractor invoices
- Enter timesheets
- Provide administrative support
Specific Duties and Responsibilities
- Receives, reviews and processes vendor invoices
- Takes delivery of goods and/or materials and ensures accurate reporting in accounting system
- Assist with onboarding employee-owners and maintaining accurate HR forms/records
- Ensures jobsite timesheets are entered accurately and timely
- Coordinates weekly payroll function.
- Reviews and enters pay requests from subcontractors in the accounting system
- Keeps track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, Release of Lien
- Assists with periodic internal and external audits.
- Assist with various reporting requirements.
- Assists with record keeping, filing, and other administrative or clerical duties
- Performs various ad hoc requests.
- Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.
- Ensures effective team coverage by cross training on various roles/responsibilities
Qualifications Required for this Position
Education – High school diploma
Experience
0 - 2 years’ experience in field accounting, finance, business or related field. Industry experience a plus.
Austin Industrial is an Equal Opportunity Employer.
- See the “Know Your Rights” poster available in English and Spanish.
No Third-Party Inquiries Please
- This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (e., payment must be required pursuant to the terms of a written agreement).
Accessibility Note
- If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Teamat (877) 831-1217.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.