Administrative Assistant
Harris County
Houston, TX
Description
Position Description
Working at Harris County Precinct 4:
You will be surrounded by team members who bring “heart, hustle, and higher standards” to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
What you will do for Harris County Precinct 4
Harris County Precinct 4 is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide critical support to the Chief of Administration, Administration Manager, and the broader Administration Team. In this dynamic role, you'll be at the heart of our operations, ensuring smooth day-to-day functions and contributing to high-impact projects within a fast-paced government environment.
Job Duties and Responsibilities:
- Communicate and coordinate with staff who are advancing an event or meeting to keep the Commissioner briefed prior to and upon her arrival.
- Prepare and review the accuracy and completeness of engagement briefs, memos, speaking notes and packets for completeness.
- Continuously assess and address the needs to ensure engagements, meetings and daily meetings run smoothly and efficiently.
- Collaborate with various internal county departments, external agencies, community members, and individuals on a wide range of projects, meetings, and events.
- Maintain regular communication with the Administrative Manager regarding daily activities and updates from different divisions.
- Maintains the 311 service requests, routes all requests to the appropriate area for handling.
- Maintains the scheduling email and routes all requests to the Administration Manager.
- Provide support on special projects from the Chief of Administration.
- Prepare and coordinate certificates for events or meetings as needed.
- Provide support on Commissioners’ Court days.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
Requirements
Education:
- High school diploma or general education degree (GED)
Experience:
- Minimum of two (2) + years of administrative or office support experience, preferably in a government, a public-facing role or executive level.
Knowledge, Skills and Abilities:
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
- Ability to meet multiple deadlines and balance numerous projects in a fast-paced and changing environment.?
- Possesses strong analytical skills for developing messaging on issues and evaluating strategic communications and media strategies on an immediate timeline.?
- Strong skills in writing grammatically correct routine business correspondence such as calendar entries and emails to internal and external partners. ?
- The ability to work cross-departmentally and within multidisciplinary teams, think creatively, oversee projects to completion, and measure results.?
- Demonstrates a strong sense of urgency and initiative, is highly organized, and can achieve systematic delivery under tight deadlines.?
- Is proactive, innovative, and creative in developing solutions and completing assignments.?
- Has ability to develop successful working relationships with city, county and state government offices and staff of other elected officials at every level throughout Harris County.
- Ability to exercise flexibility in accommodating shifting priorities, demands and schedule.
- Availability to work evening and weekends, if requested. Ability to travel to different locations.
- Strong proficiency in Microsoft Word, Outlook, and PowerPoint, with specific emphasis on Microsoft Excel for data organization, tracking, and reporting.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
Education:
- Associate or Bachelor’s degree from an accredited college or university. (preferred)
Experience:
- Prior administrative or office support in a government, a public-facing role or executive level. (preferred)
General Information
Position Type, Salary and Typical Hours of Work:
- Regular | Full-time | 40 hours per week
- This may include weekends and holidays.
Location:
- Houston, Tx
Physical Demands and Work Environment:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit, talk or hear, and smell.
- The employee must regularly lift and/ or move up to 25 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, depth perception, and the ability to adjust focus.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/ or humid conditions and airborne particles.
Featured Benefits:
Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
HARRIS COUNTY EMPLOYEE BENEFITS
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Wellness Plan
- Life Insurance
- Long-Term Disability (LTD) Insurance
- Employee Assistance Program (EAP)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
Paid Time Off (PTO)
- Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
- Eleven (11) County-observed holidays
- One (1) floating holiday per year
- Paid Parental Leave
- Sick Leave
Retirement Savings Benefit
- 457 Deferred Compensation Plan
The following benefits are available to Harris County employees in full-time and select part-time positions:
- Professional learning & development opportunities
- Retirement pension (TCDRS defined benefit plan)
- Flexible work schedule*
- METRO RideSponsor Program*
- Participation may vary by department.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
www.benefitsathctx.com