Front Desk Administrator Bellaire
Quiddity
Bellaire, TX 77401
Description
Overview:
About Us
Benefits
NOTICE TO THIRD PARTY AGENCIES - Quiddity does not accept unsolicited resumes from recruiters or employment agencies. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Quiddity. Without a signed Recruitment Fee Agreement, Quiddity will not consider or agree to payment of any referral compensation or recruiter fee. Suppose a recruiter or agency submits a resume or candidate without a previously signed agreement. In that case, Quiddity explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Quiddity is a professional engineering firm and in need of a Front Desk Administrator in our corporate headquarters in Bellaire. This is a high visibility position, and we need a caring professional, currently in a client-facing role, who is passionate about providing a high level of service to both Quiddity’s external and internal customers. You will be one of the first people greeting visitors by phone or in person, so a welcoming attitude is key. As part of a team, you are also essential to providing general office support.
Responsibilities:- This role requires an outgoing individual who enjoys initiating face to face greetings and interaction since you are the primary contact point for callers and visitors.
- Able to handle a computer phone system and transfer calls or take messages. Maintain welcoming environment while following guest protocols including ID verification and staff notification. Assist callers with basic corporate knowledge i.e., addresses, locations & contact information.
- Maintain and update multiple office directories and calendars.
- Coordinate mail handling functions, including sorting and forwarding incoming mail, and scheduling pick-up and delivery of express mail services such as overnight and same-day delivery.
- Schedule and maintain conference rooms for meetings and equipment. Provide conference room and meeting information for visiting staff and attendees. Place and receive meal and catering orders.
- Help maintain logs, including key card/key logs, vehicle pick-up and drop-off logs, and others as directed. Coordinate, when necessary, access requests with building management.
- Manage supply requisition for departments and maintain relevant correspondence with facilities on building and maintenance-related requests.
- Ensure coverage by training relief staff on phone and protocols for answering calls, greeting visitors, and handling mail services.
- Help with the planning of company-related social events.
- Provide general administrative help to other departments, including placing lunch orders, copying, filing, organizing, and sorting. Under direction, provides backup for other administrative assistants and business services with correspondence, reports, or other projects.
- Use and maintain equipment, including computers, copy machines, and postage machines. Coordinate with facilities and IT for the purchase, implementation, and repair/troubleshooting of equipment.
Requirements
- Minimum of a High School Diploma required, and two years of work experience. Bachelor’s degree and industry experience is a plus.
- Proficient in Microsoft office, particularly Outlook and Excel.
About Us
Quiddity is an award-winning, full-service civil engineering, planning, environmental, and surveying firm. We deliver forward-thinking solutions for both public infrastructure and private development projects. With a team of over 700 professionals across 12 offices in Texas and Florida, our design and consulting expertise spans from wastewater treatment and highway design to multi-family housing and master-planned communities. Since 1976, we've been committed to building strong communities—inside and out. This dedication has earned us a place among Engineering News-Record’s Top 200 Design Firms and regular recognition as a Best Place to Work by regional and local publications. Discover more at quiddity.com.
Benefits
- Competitive Compensation
- 4 ½ Day Work Week
- Paid Time Off
- Health Care Plans (Medical, Dental, & Vision)
- Retirement Plan 401k with Quiddity matching
- Profit Sharing
- Life Insurance (Basic, Voluntary, & AD&D)
- Paid Family Leave
- Short Term & Long Term Disability Insurance
- Other Benefits
EEO STATEMENT
Quiddity is committed to providing equal opportunity to all qualified applicants and its employees. Quiddity strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.
NOTICE TO THIRD PARTY AGENCIES - Quiddity does not accept unsolicited resumes from recruiters or employment agencies. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Quiddity. Without a signed Recruitment Fee Agreement, Quiddity will not consider or agree to payment of any referral compensation or recruiter fee. Suppose a recruiter or agency submits a resume or candidate without a previously signed agreement. In that case, Quiddity explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.