Vehicle Asset Administrator
Harris County
Houston, TX
Description
Position Description
About Harris County and Universal Services:
Harris County Universal Services (Universal Services) is transforming the way the County does business and seeking a Vehicle Asset Administrator to join our team.
Universal Services is the enterprise IT solutions center for the departments and offices of Harris County, providing Information Technology, Public Safety and Justice Technologies, 311 Constituent Engagement Services, Fleet Services, and Records and Information Governance Services.
Harris County is the third largest and most diverse county in the nation, with a population of more than 4.7 million. Harris County Commissioners Court, the County’s governing body, directs a budget of more than $4 billion providing essential services including flood control, infrastructure, healthcare, housing, and justice administration.
This is a great time to join Universal Services as we enhance critical services to Harris County residents and internal customers.
Position Overview:
The Vehicle Asset Administrator plays a vital role in supporting the entire lifecycle of fleet assets, from procurement and configuration, to delivery, assignment, and final disposal.
This position is also responsible for coordinating with vendors, entering and maintaining accurate vehicle records, and ensuring that vehicles are properly equipped, tracked, and delivered on time.
In addition to lifecycle management, this role supports key service administrative tasks such as processing work orders, reviewing invoices, and coordinating documentation, helping ensure smooth daily operations in the Fleet Services Division.
Job Responsibilities:
Vehicle Procurement, Build Coordination & Delivery
- Request and track vehicle, equipment, camera, decal, and upfitting quotes based on department specifications.
- Communicate with vendors to ensure vehicle delivery and proper scheduling (graphics, tint, radios, decals, emergency equipment).
- Coordinate closely with Purchasing for asset tagging and ensure all documentation is completed accurately for new and used vehicles.
- Schedule and track vendor work to ensure deadlines are met and vehicles are configured to meet end-user needs.
- Coordinate the movement and staging of vehicles to maximize space during intake, vendor work, and department pickups.
Fleet Management System Data Entry & Reporting
- Input & maintain detailed & accurate data in the fleet management systems.
- Conduct quality control checks for new vehicles, upfitted vehicles, and seized vehicles being added to the fleet.
- Assist in preparing reports and visual dashboards showing current vehicle status in build process.
- Maintain current records of departmental fleet assets and assist with transfers and requests.
Fleet Disposal, Auction & Reassignment
- Track and process vehicles selected for auction, including inactive/sold dates, reasons for removal, and final mileage.
- Review turn-in vehicles for final disposition.
- Coordinate with departments and auction contacts to finalize transfers and removals.
Work Order & Invoice Processing
- Process and close work orders in the Fleet Management System, ensuring repair codes, parts, and labor are properly documented.
- Review invoices and ensure all necessary approvals and corrections are completed.
- Coordinate communication with service, parts, and fuel teams to resolve discrepancies and support billing and work order completion.
Administrative Support & Asset Manager Backup
- Serve as the backup to the Asset Manager, ensuring continuity of operations in their absence.
- Provide exceptional customer service and maintain professional working relationships with vendors, departments, and fleet personnel.
- Assist with special projects, department requests, and ongoing coordination as directed by the Asset Manager or Fleet leadership.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Education:
- High School Diploma or GED Equivalent Required
Experience:
- 5 years of Customer Service Experience
- 3 years of Fleet Related Experience
Knowledge, Skills, & Abilities:
- Strong verbal and written communication skills, with the ability to clearly explain technical systems and concepts
- Proficient in database management, report creation, and user administration
- Detail-oriented with strong organizational and analytical skills
- Comfortable acting as liaison between multiple internal departments and external agencies
- Experience with Microsoft Suite; Proficient in Microsoft Excel formulas and functions
Licensure:
- Must have valid Texas Driver’s License
NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
General Information
Location:
- 406 Caroline St., Houston, TX 77002
Work Arrangement:
- Onsite
- Frequently required to lift and carry items up to 25 pounds
Physical Demands:
- Regular physical activities include standing, walking, kneeling, crouching, pushing, pulling, reaching, and grasping
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
HARRIS COUNTY EMPLOYEE BENEFITS
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Wellness Plan
- Life Insurance
- Long-Term Disability (LTD) Insurance
- Employee Assistance Program (EAP)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
Paid Time Off (PTO)
- Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
- Eleven (11) County-observed holidays
- One (1) floating holiday per year
- Paid Parental Leave
- Sick Leave
Retirement Savings Benefit
- 457 Deferred Compensation Plan
The following benefits are available to Harris County employees in full-time and select part-time positions:
- Professional learning & development opportunities
- Retirement pension (TCDRS defined benefit plan)
- Flexible work schedule*
- METRO RideSponsor Program*
- Participation may vary by department.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
www.benefitsathctx.com