Office Manager- Parks & Recreation
City of Missouri City, TX
Missouri City, TX
$44,425 - $55,532 a year
Description
Definition
The City of Missouri City — proudly known as “The Show Me City” — is seeking a dedicated and detail-oriented Office Manager to support its Parks and Recreation Department. This full-time, senior-level administrative position plays a vital role in ensuring smooth internal operations and delivering exceptional service to internal and external stakeholders. Reporting directly to the Department Director, the Office Manager provides comprehensive administrative, clerical, and technical support to department leadership, while overseeing processes that enhance the department’s efficiency and responsiveness.
Reports to Department Director
Examples of Work
- Serves as executive assistant to the department director, two assistant directors, and four division heads.
- Performs a wide range of administrative support functions for department leadership and staff.
- Acts as the primary liaison for personnel-related matters, ensuring proper documentation and partnering with the City’s Human Resources Department.
- Manages the departmental purchasing process in compliance with City policies; order, distribute, and maintain supplies.
- Coordinates various supportive services across the department to streamline operations.
- Prepares, reviews, and maintains operational reports, schedules, and records to ensure accuracy and efficiency.
- Organizes and manages all aspects of Park Board meetings: scheduling, agenda preparation, public postings, room setup, and meeting minutes.
- Provides administrative support to the Missouri City Parks Foundation.
- Assesses and improve internal procedures; recommend and implement policy updates to enhance department workflow.
- Administers budgets related to contracts, supplies, and equipment, ensuring cost-effective spending.
- Compiles and submit departmental highlights and annual reports.
- Maintains departmental data and records for accurate tracking and reporting.
- Oversees maintenance and repair of office equipment, machinery, and related systems.
- Manages all departmental communications, ensuring timely and accurate dissemination of information across various platforms, including social media, email, phone, and other digital tools; prepare and distribute public notices and announcements.
- Performs additional duties as assigned.
- Available for 24-hour recall in emergency or urgent situations.
Education, Experience, or Certification
- Associate degree or higher in Business Administration, Office Technology, or a closely related field from an accredited institution
- Minimum of five (5) years of closely or relevant administrative.
Supplemental Information
The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.