ADMINISTRATIVE SUPPORT SPECIALIST
Houston Distributing Co Inc
Houston, TX 77086
Description
General Summary:
The Administrative Support Specialist plays a versatile and trusted role within the Executive Office. Reporting directly to the Executive Coordinator, this position provides critical backup support for front desk receptionist duties, assists across multiple departments as needed, and handles personal administrative matters for the CEO and his family. The ideal candidate is highly adaptable, discreet, and comfortable managing both professional and personal tasks with attention to detail and confidentiality.
Key Responsibilities:
Executive & Departmental Support:
- Serve as the primary backup for the company receptionist, including phone coverage, greeting guests, and front desk operations.
- Cross-train across various administrative roles within the company to provide coverage and support during absences or peak periods.
- Assist the Executive Coordinator with scheduling, filing, event planning, and other organizational tasks.
Personal Assistance (CEO Support):
- Manage and process personal bills and documentation for the CEO and his family.
- Coordinate appointments, services, and vendors related to personal needs or household affairs.
- Maintain STRICT CONFIDENTIALITY when handling personal information or sensitive family matters.
- Provide logistical or administrative support for family-related tasks as requested.
General Administrative Duties:
- Organize, scan, and maintain records both digitally and physically.
- Run errands or manage special projects as directed by the Executive Coordinator or executive team.
- Support internal communication and coordination efforts between departments.
- All other duties as required.
Qualifications:
- Minimum 2 years of administrative, or executive assistant experience preferred.
- Strong organizational skills and attention to detail.
- Ability to multitask and shift priorities based on immediate needs.
- Proficiency in Microsoft Office Suite and general office equipment.
- Ability to maintain discretion and handle confidential information appropriately.
- Professional demeanor with excellent interpersonal and communication skills.
- Willingness to perform a wide range of duties, including personal tasks.