Executive/Personal Assistant
NEW ERA LIFE INSURANCE COMPANY
Houston, TX 77079
$24 - $27 an hour
Description
Job Type: Part-Time (30 hr. Week)
Status: Non-exempt
Location: Executive’s Home and Houston Office
Schedule/Shift: M-F (Flexible Hours)
About New Era Life Insurance
New Era Life Insurance was incorporated in 1934 with the current management taking over in 1989. We proudly provide families with affordable insurance and financial products that ensure their loved ones are protected for the future. Our employees understand that selecting insurance or financial plans can be challenging, so we strive to bring the best customer support to each policy member.
Position Summary
The Executive/Personal Assistant to the COO builds genuine, trust-based relationships and brings strong interpersonal chemistry to the role. This individual consistently demonstrates a high level of discretion, the ability to manage complex calendars, and a commitment to ensuring seamless communication across multiple stakeholders. In addition, the role requires a proactive, detail-oriented person who can handle both business and personal responsibilities with confidence and care.
Duties and Responsibilities
- Handle confidential and sensitive information with the highest level of professionalism and discretion
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
- Act as a gatekeeper by screening and prioritizing incoming communications and requests to ensure efficient use of time
- Manage inquiries and correspondence from vendors, clients, and personal contacts with professionalism, providing clear, respectful, and empathetic responses
- Coordinate communication with board members, internal leaders, and external stakeholders, ensuring timely followups and responses
- Plan and manage logistics for meetings and events, including room setup, catering, agenda preparation, minutetaking, and tracking action items
- Maintain and organize complex calendars to efficiently coordinate business, travel, and personal engagements
- Attend meetings on behalf of or alongside executives, capturing detailed notes and ensuring key takeaways are documented
- Compile, format, and prepare reports and presentations with strong attention to accuracy and detail
- Arrange domestic and international travel, including flights, hotels, ground transportation, and related logistics
- Oversee household responsibilities, including managing mail, bill payments, expense reports, party and event planning, scheduling vehicle maintenance, purchasing gifts, shopping, vacation planning, coordinating pet care, dry cleaning, and supporting other personal or lastminute tasks for the COO and their family
- Manage and coordinate household staff as needed
- Utilize tools such as Microsoft Office, Outlook Calendar, and DocuSign with a high level of proficiency
- This list of responsibilities is not intended to be allinclusive. Additional duties may be assigned as needed to meet the ongoing needs of the COO professionally and personally
Qualifications and Skills
Required:
- Builds authentic, trustbased connections
- High degree of discretion and confidentiality
- Professional demeanor and strong interpersonal skills
- Minimum of 5 years’ experience in an executive assistant role or similar capacity
- Experience in managing multiple priorities, administrative coordination, and logistics
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong verbal and written communication abilities
- Willing to be oncall as needed and outside of “working hours” periodically
- Occasional travel to events and meetings as needed
- Must have legal authorization to work in the U.S.
Preferred:
- Great energy and team chemistry
- Proactive attitude and willingness to take on new challenges
- Exceptional attentiontodetail and diligence to deliver on promises
- Must live in Houston, Texas
Equal Opportunity Employer
New Era Life Insurance is an Equal Opportunity employer that strives to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. All qualified applicants will receive consideration for employment without regard to actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.
Compensation and Benefits
- Compensation for this position will be set based on the applicant’s qualifications (education, training and/or experience related to this role).
Benefits:
- 401(K)
- Medical
- Dental
- Vision
- FSA
- STD/LTD
- Life
- PTO
- 9 Paid Holidays