Secretary to Multilingual Director
Spring Independent School District
Houston, TX 77090
$33,810 - $39,794 a year
Description
Days Per Year: 226
Min: $33,810
Max: $39,794
JOB TITLE: Secretary- Multilingual
REPORTS: Director Multilingual
WAGE/HOUR STATUS: Nonexempt
PAY GRADE: Para 6
PRIMARY PURPOSE:
The Secretary is responsible for providing clerical support to the Multilingual Department; conveying information regarding school and/or district functions and procedures; ensuring compliance with financial, legal and administrative requirements of assigned functions.
All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.
QUALIFICATIONS:
Required:
- High School Graduate or GED from an accredited institution
- Three years’ job related experience
Preferred:
- Bachelors from an accredited college or university
SPECIAL KNOWLEDGE/SKILLS:
- Advanced organizational skills in time management, planning, prioritizing, and
- goal setting
- Effective telephone and interpersonal communication skills
- Proficient skills in file maintenance and accounting
- Advanced skills in Excel, PowerPoint and Word
- Excellent written and oral communication skills
- Ability to manage multiple tasks
- Excellent attendance
- Knowledge of state programs and accountability
- Knowledge or ability to learn the different program entities within each Director’s/Manager’s supervision
MAJOR RESPONSIBILITIES AND DUTIES:
- Maintain each supervisor’s calendar while keeping each supervisor informed of ongoing schedule changes, having pertinent materials/data readily available for each appointment
- Skills in drafting various correspondences (letters, memos, emails, agendas, )
- Effective communication and interpersonal skills with ability to help resolve and direct problem situations to appropriate staff members
- Make various conference, hotel and travel reservations
- Organize meetings, workshops, and seminars for all Director’s and Manager’s programs which includes reserving and set up of meeting rooms, ordering meals, assembling, preparing and distributing agendas, handouts, and meeting minutes
- Communicate with external vendors/partners
- Ensure internal employees who may work for C&I get appropriate supplemental pay forms filled out and paid
- Maintain confidentiality of information
- Maintain physical and computerized files
- Prepare purchase orders and travel reimbursement expense payment authorizations
- Receive, sort and distribute mail and other documents to each supervisor
- Skills in creating Excel data files
- Skills in drafting PowerPoint presentations
- Communicate with district staff about department information
- Assist Director’s and Manager’s specialists as needed
WORKING CONDITIONS:
The usual and customary methods of performing this job require the following: ability to work and multi-task in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Multi-tasking efficiently in an environment that has frequent interruptions. The ability to maintain emotional control under stress. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer.
Overtime is required as necessary.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be assigned or skills that may be required.