Department Assistant
Texas Children's Hospital
Houston, TX
Description
We’re searching for a Department Assistant — someone who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.
Think you’ve got what it takes?
Job Duties & Responsibilities
- Provides office services support.
- Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
- Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
- Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
- Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
- Performs department specific customer service functions.
- Orders and maintains appropriate par levels of office supplies and manages within budget.
- Completes assigned tasks for onboarding of new employees.
- Performs administrative duties.
- Performs other essential job-related functions.
- Performs scheduling tasks.
As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.
Skills & Requirements
- High School Diploma or Equivalent Required
- 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment