Administrative Assistant - Agricultural Science Center - CTE - School Year 2025-2026
Spring Branch ISD
Houston, TX 77024
Description
-
Position Type:
Paraprofessional/Clerical
-
Date Posted:
5/23/2025
-
Location:
Career & Technology - High school diploma or equivalent; associate’s degree or certification in business administration, agriculture, or related field preferred.
- Minimum Assessment Standard: Broad knowledge of MS Word and broad knowledge of MS Excel.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Google equivalent) and other admin tools.
- Ability to work independently and collaboratively in a fast-paced, dynamic environment.
- A genuine interest in supporting the growth of an agricultural program and its related enterprises.
- Familiarity with student data management systems or CRM tools preferred.
- Knowledge of agricultural sciences, animal care, or floral design is a plus preferred.
- Detail-oriented and able to manage multiple tasks simultaneously.
- Strong interpersonal skills, with the ability to work well with students, faculty, staff, and external stakeholders.
- Ability to maintain confidentiality and handle sensitive information.
- Self-motivated with a proactive approach to problem-solving and task management.
- Ability to work in both a team environment and independently, with minimal supervision.
- Minimum of 2 years of administrative or office support experience, preferably in an agricultural or educational setting.
- Experience in agricultural operations or knowledge of basic farm management practices preferred.
- Prior experience in customer service or public-facing roles preferred.
- Provide general office support to the Agriculture Science program and enterprise system, assisting with scheduling, communication, and record-keeping for all activities.
- Manage an Ag Science Center calendar, ensuring the smooth scheduling of events, after-hours classes, work-based learning opportunities, and any community engagements.
- Assist in completing office tasks for the school enterprises, including Veterinary Science, Small Animal Grooming and Floral Design, such as managing service appointments, invoicing, customer communications, and customer interactions.
- Maintain accurate files and documentation for Ag Science/FFA activities, student work experiences, and farm-based business operations.
- Monitor designated budgets and financial records.
- Enter requisitions for supplies, materials, and equipment necessary for Ag Science/FFA program and enterprise operations.
- Complete and submit student travel requests and approvals, major show entries, and other paperwork submissions for the program.
- Complete transportation reservations for buses and campus vehicles.
- Manage the Ag Science Center property deliveries and building visitor access.
- Monitor timeliness and presence of buses for drop offs and pickups.
- Assist faculty with preparing course materials, equipment, and supplies for instructional labs and hands-on activities.
- Serve as a point of contact for students, parents, and staff regarding program logistics, schedule updates, and student-related queries.
- Coordinate the distribution and collection of student and teacher travel forms.
- Serve as the first point of contact for external customers, including individuals seeking services from the farm’s small animal grooming or floral design enterprises.
- Answer phone calls, respond to emails, and provide accurate information regarding farm services, schedules, and opportunities.
- Assist with organizing and managing community events, such as open houses, farm tours, and workshops, to promote the agriculture program and build community partnerships.
- Assist in the creation of promotional materials, including flyers, brochures, and social media posts, to raise awareness of the agricultural program, its enterprises, and student success.
- Ensure proper documentation for all transactions related to the school’s farm-based enterprises, including payment processing and service logs.
- Assist with preparing reports for stakeholders, such as school leadership, the CTE director, and industry partners, to track program progress and outcomes.
- Assist with the inventory management for farm equipment, supplies, and materials, ensuring the farm is fully stocked and operational.
- Keep track of inventory levels for farm-related resources and assist with ordering supplies as needed.
- Work with the Agriculture Science Enterprise Manager to maintain the maintenance schedule for farm equipment, ensuring all tools and machinery are well-maintained and operational.
- Participate in cross-training.
- Perform other duties as assigned.
- Maintain emotional control under stress.
- Work with frequent interruptions.
- This position requires regular in-person interaction with the public.
- Repetitive hand motions.
- Prolonged use of the computer.
- Frequent sitting, stooping, bending, pushing and pulling (ability to lift up to 50lbs)
- Moving small stacks of textbooks, boxes, equipment and other campus equipment.
Administrative Assistant - Agricultural Science Center - CTE - School Year 2025-2026
JobID: 7403
Spring Branch Independent School District
Job Description
Administrative Assistant - Agricultural Science Center
Job Description
Administrative Assistant - Agricultural Science Center
Job Title:
Administrative Assistant - Agricultural Science Center
Reports To:
Guthrie Center Principal and District CTE Director
Classification:
Paraprofessional (Clerical/Teacher Assistant)
Wage/Hour Status:
Non-exempt
Days:
230
Salary:
See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 207
Contract:
None
Date Revised:
5/23/2025
Primary Purpose:
Responsible for the secretarial duties related to the campus assigned.
We are seeking an organized, detail-oriented, and proactive candidate to support the daily operations and office support of the school’s Agricultural Science program. This individual will play a crucial role in managing office-related tasks, assisting with customer-facing operations, and supporting both the faculty and students engaged in the agriculture, veterinary science, small animal grooming, and floral design enterprises. The ideal candidate will have excellent communication skills, a strong understanding of office administration processes, and an interest in supporting the growth and development of an innovative agricultural program.
We are seeking an organized, detail-oriented, and proactive candidate to support the daily operations and office support of the school’s Agricultural Science program. This individual will play a crucial role in managing office-related tasks, assisting with customer-facing operations, and supporting both the faculty and students engaged in the agriculture, veterinary science, small animal grooming, and floral design enterprises. The ideal candidate will have excellent communication skills, a strong understanding of office administration processes, and an interest in supporting the growth and development of an innovative agricultural program.
Qualifications/Skills:
Education/Certification:
Major Duties and
Responsibilities:
Responsibilities:
Office Support for Agricultural Center Operations:
Supervisory
Responsibilities:
Responsibilities:
None
Equipment Used:
Computer and various office equipment.
Working Conditions:
Mental Demands:
Application Procedure:
Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.
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