Aviation Maintenance Administrative Associate
Chevron
Sugar Land, TX
Description
Total Number of Openings
1
Chevron is accepting online applications for the position Aviation Maintenance Administrative Associate through March 26th, 2026 at 11:59 p.m. Central Time.
Aviation maintenance for this role entails responsibilities such as ordering aircraft parts and maintaining accurate records and documentation of the ordered parts.
We are seeking highly organized, detail-oriented, self-motivated candidate for the role of Accounts payable and Parts Coordinator to join our team. This role includes a primary focus on invoice processing for the entire department, while primarily supporting the maintenance team. It will also encompass other administrative duties in support of the business unit. The ideal candidate will be responsible for receiving and processing invoices for payment, maintaining accuracy of records and emails, and providing general administrative support to ensure smooth operations for the maintenance team. The successful candidate must have strong organizational skills, attention to detail, and the ability to multitask effectively. The selected candidate will work closely with the current administrative associate to be familiarized and trained over the next few months with the intent to handle this position in the absence of the current associate. This position will report directly to the Manager Aviation Maintenance.
Key Responsibilities:
Invoice Processing:
Maintenance Staff Support:
Data Entry & Record Maintenance:
We are seeking highly organized, detail-oriented, self-motivated candidate for the role of Accounts payable and Parts Coordinator to join our team. This role includes a primary focus on invoice processing for the entire department, while primarily supporting the maintenance team. It will also encompass other administrative duties in support of the business unit. The ideal candidate will be responsible for receiving and processing invoices for payment, maintaining accuracy of records and emails, and providing general administrative support to ensure smooth operations for the maintenance team. The successful candidate must have strong organizational skills, attention to detail, and the ability to multitask effectively. The selected candidate will work closely with the current administrative associate to be familiarized and trained over the next few months with the intent to handle this position in the absence of the current associate. This position will report directly to the Manager Aviation Maintenance.
Key Responsibilities:
Invoice Processing:
- Receive, review, process to appropriate cost centers and forward to approvers for signature and submit to the appropriate system for payment.
- Verify all invoices from vendors to ensure accuracy and compliance with company policies.
- Match invoices with purchase orders and delivery receipts, ensuring proper documentation and approval.
- Enter invoice details into the accounting system accurately and in a timely manner.
- Ensure that all invoices are processed within payment terms and deadlines.
- Communicate with vendors regarding discrepancies, missing information, or payment status.
Maintenance Staff Support:
- Procure and monitor current stock levels of aircraft parts and supplies requested by maintenance technicians. Oversee returned parts for credit or repairs, and maintain relationships with OEMs, suppliers, and vendors.
- Manage all shipping and receiving of aircraft parts, ensuring accuracy in documentation and coordination with vendors for proper shipping procedures.
- Manage, organize, and track parts, aviation consumables, and office supplies for the business unit as needed
- Provide general administrative assistance to the finance department, including filing, data entry, and document management.
- Prepare reports on invoice status, payment schedules, and outstanding balances for internal review and management meetings.
- Assist with maintaining organized records for all processed invoices, payments, and vendor communications.
- Collaborate with department managers to resolve issues related to invoices or payments.
- Work closely with vendors to ensure prompt resolution of any discrepancies and ensure accurate payment processing.
- Coordinate with the accounts payable team to ensure that all financial transactions are processed efficiently.
Data Entry & Record Maintenance:
- Ensure accurate data entry and maintenance of financial records, reports, and invoices in the company’s accounting system.
- Regularly update and organize invoices and payment records to ensure compliance with audit and regulatory requirements.
Required Qualifications:
- Minimum 5 years of experience in invoice processing, parts ordering, accounts payable, or administrative support
. High School diploma
- Prior experience with Microsoft Power Apps.
- Inventory Management Specialist
- Current and valid driver’s license
- Pass a background check, and drug screen for pre-employment
- Subject to random drug screening
- Must be highly proficient with Microsoft office Suite applications (Outlook, Excel, Word, Power point, SharePoint, etc.)
- Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
- Strong attention to detail and accuracy in all tasks.
- Good communication skills, both written and verbal, to effectively interact with internal teams and external vendors.
- Ability to work independently and as part of a team.
- Excellent customer service skills both internal and external and closing out the loop on any assigned projects.
Preferred Qualifications:
- Bachelor's degree or associate.
Special Considerations:
Working Conditions:
- Office environment with some exposure to flight operations
- Full time 40 hours per week. Work schedule 0700-1500 Monday through Friday. This position qualifies for overtime when required to meet business needs.
- Highly safety sensitive work environment
Relocation Options:
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at
emplymnt@chevron.com
.
Chevron participates in E-Verify in certain locations as required by law.