ADMINISTRATIVE SPECIALIST (RISK MANAGEMENT)
City of Houston, TX
Houston, TX 77002
$4,268 - $5,000 a month
Description
POSITION OVERVIEW
APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED
JOB CLASSIFICATION: ADMINISTRATIVE SPECIALIST
DIVISION/ SECTION: Risk Management
WORKDAYS & HOURS: MONDAY - FRIDAY 8 AM - 5 PM*
*Subject to change *Occasional Weekends
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
The City of Houston can’t function without great employees. We’re always on the lookout for talented, passionate people to join us. We are currently seeking an Administrative Specialist in the Risk management division. The incumbent is acting with limited supervision, anticipating needs while managing the day-to-day workflow and prioritizing various project, which includes scheduling, contact management, preparing materials for meetings and participating in special projects.
You will work independently to identify issues or problems within specific management areas and research issues, coordinate activities on the organization's behalf and prioritize tasks with competing deadlines.
Job duties and responsibilities will include but are not limited to the following tasks:
- Performs varied professional administrative functions in the risk management Division, interprets and implements basic rules, regulations, policies, and procedures in day-to-day department operations.
- Establish, maintain, and update files, logs and databases for Defensive Driving, Accidents, Injuries, Reported Damages, Facility Inspections, Random Inspections and Citations.
- Composes correspondence for compliance/non-compliance information as well as warnings and/or reinstatement correspondence.
- Request and review all Motor Vehicle Records for the department and Human Resources to ensure that all employees/candidates comply.
Compile data on incidents for monthly Safety report.
Coordinate Department Accident Review hearings and notify panel member, providing copies of the accident packages for each panel member.
- Identify, develop, and implement PowerPoint presentations for committee meetings, trainings, and policies.
- Prepare all necessary forms for hearings and complete letters of Panel’s Determination.
- Schedules and coordinates bi-weekly list for Defensive Driving classes and completes Defensive Driving Certificates.
- Provides guidance to department safety staff in various activities necessary to attain operational goals. Assists Safety team with administrative requests. Request police reports and estimates for accidents.
- Handles telephone and email inquiries from legal Department and/or other entities.
- Perform other duties as assigned.
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
Special Skills/Equipment Required:
In this role, the Administrative Specialist must be reliable, highly organized and maintain confidentiality with excellent communication skills both verbally and in writing. Must work equally well independently and in teams with the ability to multi-task and adapt to changes. Be proficient in Microsoft Office applications, such as word, excel, and PowerPoint. Must be comfortable with multitasking and handling multiple requests from different individuals and departments. Capable of creating organizational systems that others can easily utilize. Working knowledge of Microsoft Office 365, including Word, PowerPoint, Outlook, Excel, and Teams.
MINIMUM REQUIREMENTS
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a bachelor's degree in business administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience are required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference may be given to applicants with the following:
- Skilled in research, interpretation and applying federal, state, and local regulations and ensuring regulatory content alignment among a variety of associated documents.
- Extensive experience researching and resolving Department of Public regarding Commercial Driving License issues.
- Skilled in proofreading and editing documents. Advanced knowledge in applying the rules of spelling, grammar capitalization, punctuation, etc.
- Proven experience in managing multiple projects, priorities, and completing deadlines and rapidly adapting to changing production requirements and schedules.
- Demonstrates critical thinking, problem solving and decision-making abilities.
- Preferences shall be given to candidates that have strong analytical skills, and are proficient with Windows/Microsoft Office (Outlook, Word, Excel, PowerPoint, Publisher etc.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION Yes
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade: 20
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-7238
If you need special services or accommodations, please call TTY 7-1-1. 832-393-7238
If you need login assistance or technical support, please call 855-524-5627
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.
EOE - Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
901 Bagby St
Houston, Texas, 77002