Sales Administrator (Interior Projects)
Allied Fire Protection
Pearland, TX 77581
Description
SALES ADMINISTRATOR
JOB DESCRIPTION
Job Responsibilities include but are not limited to:
Assist the sales team as needed to enhance customer service and increase bid and sales opportunities for sales department.
- Maintain bid lists for sales team: sprinkler/alarm
- Update list as invitations are received and distribute as needed
- Create meeting invitations for walk thru’ s and job site visits on calendars
- Provide backup support for collections on outstanding sales items
- Contact the architect/electrical contractors to capture all bid opportunities
- Assist in bid tab inquiries
- Assist in downloading/printing plans as needed
- Facilitate inspection and deficiency sales process
- Download inspection reports from Building Reports
- Assist in inspection and deficiency repair history as needed
- Printing/providing deficiency notices and reports to sales team
- Assist in material quotations for deficiency repairs as needed
Assist in job set ups and Service Trade
- Obtain and update customer set up sheets
- Support with client and prospect updates
- Follow up on client and project initiatives
- Assist in creating emergency work orders as needed
- Assist in collecting all documentation required for contract/remodel job set up
- Assist in preparing proposals as needed
General administrative tasks
- Phone support/rotation at reception area for lunches
- Assist sales team with collections/lien review
- Assist sales team in marketing events as needed
- Serve as liaison as needed for sales team and customers
Knowledge:
- High school diploma is required
- Bachelor’s Degree is preferred
Work Experience:
- Customer Service experience for sales department or sales administration background
- SALESFORCE CRM experience highly preferred
- Project coordination or project support experience
Skills and Competencies:
- Excellent written and verbal communication skills
- Ability to follow verbal and written instructions
- Detail oriented with excellent organization skills
- Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
- Ability to maintain accurate and auditable records
- Ability to work in a fast-paced service/construction team environment
- Attention to detail with emphasis on accuracy and quality
- Ability to prioritize work to balance multiple projects and deadlines
Physical Requirements
- 100% Office Setting, including sitting, some bending, walking and viewing