Financial Assistant/Secretary to Senior Director
Harris County Department of Education
Houston, TX 77022
$41,280 - $50,957 a year
Description
Primary Purpose:
Responsible for maintaining multiple budgets for the Instructional Support Services division. Responsible for general record keeping, accounting, invoicing, and reporting for the division.
Qualifications:
Education/Certification:
- High school diploma or GED certificate, some college preferred
Special Knowledge/Skills:
- Ability to communicate effectively (verbal and written) using proper English
- Ability to effectively utilize computers
- Ability to work with numbers in a rapid and accurate manner
- Ability to organize, prioritize and meet established deadlines
- Ability to maintain well-organized and accurate records
Experience:
- Three years bookkeeping training and/or experience
Major Responsibilities and Duties:
- Assist in organizing routine work activities for the division and specialist.
- Organize and manage office procedures such as record keeping, preparation of time sheets, and absence reports.
- Provide leadership to other support staff in the division and assist in ensuring completeness, accuracy and timelines of completion of reports.
- Oversee office needs on a daily basis. Maintain division inventory.
- Monitor and forecast multiple budgets and reports for funds. Review and reconcile budget and track expenditures.
- Assist in planning and preparation of budgets.
- Prepare and post payment authorizations, purchase orders, budget amendments, and other financial paperwork for the division and specialists.
- Develop, maintain, and distribute as required specialized records including budgets, calendars, and division procedures.
- Administer the division record keeping system and update records.
- Work with the Communication and Client Engagement divisions to update division information.
- Assist in submission of HCDE Board Agenda items, as well as contracts.
- Prepare and maintain a variety of spreadsheets and databases.
- Book monthly meetings and assist in planning agenda.
- Invoice districts/entities for contracts, registration, and materials in a timely manner.
- Research and resolve outstanding invoices.
- Serve on HCDE committees and participate in functions supporting the organization’s mission.
- Attend and participant in workshops and conferences.
- Perform other duties as assigned.