Grants Budget & Finance Coordinator
Harris County
Houston, TX 77003
Description
Position Description
The Budget and Purchasing Coordinator will be responsible for overseeing and managing the purchases and monitoring the budget activities of the Harris County Precinct 2 Grants and Nonprofit department. This role requires strong financial acumen, attention to detail, and the ability to work collaboratively with various stakeholders to ensure effective budget management and compliance with county policies.
Duties & Responsibilities:
- Purchasing Oversight: Oversee the purchasing process, including the preparation and processing of purchase orders, ensuring compliance with county policies and procedures.
- Expense Monitoring: Track and monitor departmental expenditures, ensuring alignment with approved budgets and identifying any variances.
- Qualtrics Management: Utilize Qualtrics for survey creation, distribution, and data analysis, track and monitor purchase orders to support departmental projects and initiatives.
- Training: Serve as a point of contact for facilitation and training internal stakeholders on grant and nonprofit processes and systems including Qualtrics surveys, budget and spending plans.
- Financial Reporting: Generate and analyze financial reports, providing insights and recommendations to support decision-making processes.
- File Storage Management: Maintain and organize electronic and physical financial records, ensuring easy retrieval and secure storage of important documents.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Experience:
- Minimum of 3 years of experience in budgeting and purchasing management, generating and analyzing financial reports, tracking expenditures, and managing purchasing processes, preferably in a nonprofit or government setting.
- Proficiency in using financial management tools and software, including Qualtrics for survey creation and data analysis.
- Experience in training and facilitating internal stakeholders on financial processes and systems.
Knowledge, Skills, and Abilities:
- Proficiency in Qualtrics and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
General Information
Position Type and Typical Hours of Work:
- This is a full-time position.
- Days and hours are typically Monday through Friday, 9am to 5pm.
- Hours may vary based on business needs of the department and some weekends, evening hours or holidays may be required during special events.
Work Environment:
- This job operates in a clerical, office setting.
- This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- Noise level in the work environment is usually average.
Physical Demands:
- This is largely a sedentary role; however, some filing is required.
- This would require the ability to lift files of up to 50 lbs., open filling cabinets and bend or stand as necessary.
Location:
- Fraga Campus: 301 N. Drennan Street, Houston, TX 77003
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
HARRIS COUNTY EMPLOYEE BENEFITS
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Wellness Plan
- Life Insurance
- Long-Term Disability (LTD) Insurance
- Employee Assistance Program (EAP)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
Paid Time Off (PTO)
- Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
- Eleven (11) County-observed holidays
- One (1) floating holiday per year
- Paid Parental Leave*
- Sick Leave
Retirement Savings Benefit
- 457 Deferred Compensation Plan
The following benefits are available to Harris County employees in full-time and select part-time positions:
- Professional learning & development opportunities
- Retirement pension (TCDRS defined benefit plan)
- Flexible work schedule*
- METRO RideSponsor Program*
- Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
www.benefitsathctx.com