Accounts Payable Specialist III-Rice University

Special Instructions to Applicants: 

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.  

Position Summary:

The Accounts Payable Specialist III is an integral member of the Accounts Payable team and plays a significant role in facilitating the departments success. The Accounts Payable department is a fast-paced environment where they will be working daily with faculty, staff, and suppliers. The Payables Processor has a strong role in ensuring that the payment documents are distributed and/or processed in a timely manner.

Ideal Candidate Statement: 

Ideal candidates should display courtesy, tact, consideration, and discretion in all interactions with of the members of Rice community and with the public.

Workplace Requirements 

Hybrid: 3 Days in the office 2 days remote. To be decided by the hiring manager after a probationary period. 

Business casual attire while in the office and working remotely. 

Proposed Hiring Range:  $23.41- $29.23 per hour, dependent upon experience and qualifications 

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements: 

• Associate’s Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis. 
• 3 or more years of experience in accounts payable
  • In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis. 

Skills: 

• Ensures that payment documents are distributed and processed in a timely manner
• Proficient in using accounting software and MS Office Suite (Excel, Word)
• Strong organizational, analytical and time management skills
• Able to handle high volume work load
• Experience working with an enterprise resource planning system (ERP)
• Process invoices to ensure purchase orders are on the invoice; 3 Way matching
• Verify accuracy of supplier’s invoices and documentation to resolve any discrepancies
• Detail oriented, analytical and critical thinking skills are necessary
• Communication skills necessary to effectively communicate, update, persuade, and facilitate discussions with all levels of management
• Ability to work both independently and collaboratively as part of a team
• Strong problem-solving skills: ability to work well in a fast-paced environment
• Verifying the remit to address on the invoices to ensure it matches what’s in the system (Oracle) before validating the invoice to ensure payments are sent to the correct address.

Preferences:

• 1+ years of Accounts Payable Experience
• Oracle Experience
• Associate degree in accounting or related field preferred
• Verify the remit to address on the invoices to ensure it matches what’s in the system (Oracle)

Essential Functions:

• Ensures that payment documents are distributed and processed in a timely manner
• Reconcile vendor statements and resolve any outstanding issues
• Assist with special projects or assignments as directed by management
• Establishing and maintaining relationships with faculty, staff, and suppliers
• Enforces the University’s policies and procedures when it comes to use of Purchase Orders
• Review and process credit memos
• Maintains confidentiality of organizational information
• Escalate risks to leadership
• Help Supervisor train Accounts Payable Specialist II when needed
• Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels.  It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

ABOUT US

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.