Administrative Assistant

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!

This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.

Administrative Assistant

Contract Duration: 12+ months

Location: Houston, TX

Hybrid schedule 

Job Order #:235144

Job Description

Summary:

• The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Provides general administrative support to Department Managers which could include, scheduling appointments, presentations, event/meeting planning coordination, invoice tracking and processing, computer and phone user management, mail distribution, ordering of office supplies and file maintenance, catering, etc.
• Scheduling, preparing agendas, and meeting documents, tracking action items, and communicating with meeting attendees.
• Maintain records of office business expenses.
• Communicates effectively through telephone, fax, or written communication lines.
• Interacts with other managers in and out of the group on behalf of admin lead and provides support to visitors.
• Maintains a high degree of confidentiality and displays a high level of professionalism in interactions with others.
• Managing org charts and distribution lists
• Ability to provide Sharepoint administrative support for content and user access
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage one’s time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.

Preferred Experience:

• 5-10 years Administrative Assistance Experience Proficient in Microsoft Suite Proficient in Sharepoint
• Ability to learn and adapt to multiple systems and applications

Education/Experience:

• High school diploma or GED required.
• 10+ years’ experience required.
• Experience working with executives required.
• May provide technical data entry and analysis in Excel