Administrative Specialist – Houston Health Department – City of Houston

POSITION OVERVIEW

Applications Accepted From:  ALL PERSONS INTERESTED
Posting Number: 34679
Division:  Director's Office Public Health Infrastructure/IQUE 
Location:  9250 Kirby Drive
Workdays & Hours:  Mon - Fri 8:00 am – 5:00 pm*
*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTION
Houston Health Department (HHD) is seeking a highly qualified individual to perform varied professional administrative functions in the research, development, interpretation and implementation of the assigned department’s fiscal and operational policies and procedures. 

Essential Functions:
- Prepares, edits and revises department/division correspondence; prepares, edits and revises procedures manuals.
- Plans, initiates, and implements programs and services to meet the immediate and long-range needs of HHD.
- Participates in special projects as assigned by the department/division head.
- May coordinate the planning, research, presentation, promotion, and evaluation of special programs such as grants.
- May supervise, guide, train or evaluate staff. 

Responsibilities include:
• Interprets and disseminates administrative policies and procedural revisions for staff implementation
• Provides guidance to departmental staff in various activities necessary to attain operational goals
• Composes correspondence, directives, speeches, etc; prepares drafts on various departmental matters and edits material as required
• Prepares and analyzes the department’s annual budget and budget revisions; manages expenditures and monitors line item balances
• Responds to written and telephone inquiries, requests and complaints from the general public
• Conducts studies of department organization and operation; coordinates preparation of reports on findings and offers recommendations concerning various problems
• Represents department head at designated conferences, meetings, and public events.
• Assists as needed in producing public information activities, including preparing news releases, brochures, visual presentations, etc
• Conducts and participates in Quality Assurance initiatives and auditing processes.
• Participates in special projects as needed
• Acts as liaison to other departments and programs
• Develops or directs the coordinated activities associated with the development and/or revisions of policies and procedures

WORKING CONDITIONS      
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions    

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience are required. 

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS  
None.

PREFERENCES

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TEST REQUIREMENTS
None, however, the Department may administer a skill assessment evaluation during application review and/or interview.  
 
SAFETY IMPACT POSITION   Yes           
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
 
Pay Grade 20
 
SALARY INFORMATION    SPECIAL FUNDS POSITION
Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. 
 
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4885.
 
If you need special services or accommodations, call (832-393-4885). (TTY 7-1-1)
 
If you need login assistance or technical support call 855-524-5627.
 
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
 
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
 
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.