Sr. Department Business Administrator - Law Center
University of Houston
Houston, TX 77204
Description
- 495807
- Full-Time
- Business Services, Law
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Department: Business Services, Law Salary: Commensurate with Experience/Education
Description:
Manages the administrative, financial, budgetary, and human resources operations of a large and very complex university department. Oversees the administration and operations of a number of research grants, service centers and institutes for the department.
1. Manages and oversees the department's financial accounting system which includes all cost centers for federal grants and contracts.
2. Reviews and approves the reconciliation of accounting records. Prepares financial and budget reports to monitor financial activity.
3. Ensures compliance with all UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, and the State of Texas policies and federal rules and regulations.
4. Responsible for all administrative and financial affairs of the department including personnel, procurement, travel documentation, accounts payable and receivable and general accounting-related issues.
5. Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions. Enforces safety compliance rules and regulations.
6. Serves as liaison for the chair, faculty and staff with other university departments and offices.
7. Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and to review current practices and procedures.
8. Performs other job-related duties as required.
Additional Posting Information:
Preferred Qualification:
Advanced proficiency in financial systems, enterprise resource planning (ERP) systems (e.g., PeopleSoft, or similar).
Experience processing additional stipends, payroll, and faculty compensation adjustments.
Strong knowledge of budgeting, forecasting, and reconciliation processes.
Proficiency in Microsoft Excel, including pivot tables, XLOOKUP, and financial modeling.
Experience supervising staff and overseeing business operations across multiple departments.
Strong ability to manage high-volume, multi-tasking environments with competing deadlines.
Familiarity with university financial policies, grants, contracts, and compliance regulations.
Excellent written and verbal communication skills for engaging with faculty, staff, and university leadership.
Ability to identify inefficiencies and implement process improvements.
Please upload the following required documents:
NOTE: We will maintain your confidentiality and notify you in advance of contacting any of your references. References will be contacted only after the interview process has been completed.
Incomplete applications will not be reviewed
Experience will be considered in lieu of education.
Education will be considered in lieu of experience.
MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.
1. Manages and oversees the department's financial accounting system which includes all cost centers for federal grants and contracts.
2. Reviews and approves the reconciliation of accounting records. Prepares financial and budget reports to monitor financial activity.
3. Ensures compliance with all UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, and the State of Texas policies and federal rules and regulations.
4. Responsible for all administrative and financial affairs of the department including personnel, procurement, travel documentation, accounts payable and receivable and general accounting-related issues.
5. Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions. Enforces safety compliance rules and regulations.
6. Serves as liaison for the chair, faculty and staff with other university departments and offices.
7. Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and to review current practices and procedures.
8. Performs other job-related duties as required.
Additional Posting Information:
Preferred Qualification:
Advanced proficiency in financial systems, enterprise resource planning (ERP) systems (e.g., PeopleSoft, or similar).
Experience processing additional stipends, payroll, and faculty compensation adjustments.
Strong knowledge of budgeting, forecasting, and reconciliation processes.
Proficiency in Microsoft Excel, including pivot tables, XLOOKUP, and financial modeling.
Experience supervising staff and overseeing business operations across multiple departments.
Strong ability to manage high-volume, multi-tasking environments with competing deadlines.
Familiarity with university financial policies, grants, contracts, and compliance regulations.
Excellent written and verbal communication skills for engaging with faculty, staff, and university leadership.
Ability to identify inefficiencies and implement process improvements.
Please upload the following required documents:
- Resume
- Cover Letter
- 3 References
NOTE: We will maintain your confidentiality and notify you in advance of contacting any of your references. References will be contacted only after the interview process has been completed.
Incomplete applications will not be reviewed
Experience will be considered in lieu of education.
Education will be considered in lieu of experience.
MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.