ADMINISTRATIVE SUPERVISOR – Houston Public Works-HW-Wastewater Operations (WWO)

POSITION OVERVIEW

Applications accepted from:  All Persons Interested

Section: Wastewater Operations
Reporting Location: Houston, Texas
Workdays & Hours: Monday - Friday, 8am-5pm*
*Subject to Change 

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
In this position, you will work as part of the administrative support team for the Wastewater Regulatory Compliance Laboratory. Your duties will include:

• Prepares and analyzes the annual budget and budget revisions; manages expenditures and monitors line-item balances. 
• Assists in tracking and monitoring expenditures, including purchase orders, P-card, and contracts. 
• Maintains database of staff compliance with mandatory training courses and licenses.
• Maintains vehicle database with up-to-date information.
• Assists with onboarding of new staff members and offboarding of departing staff members.
• Assists in the coordination of staff services, such as personnel, purchasing, and office management.  
• Assists with budget preparations, tracking, and management.
• Assists with the implementation of basic City of Houston rules, regulations, policies, and procedures in day-to-day operations.  
• Prepares periodic and special reports; compiles information and maintains department reference information.  
• Assists in the preparation, submission, and tracking of travel, training, and membership requests for laboratory personnel.  
• Maintains records and other vital information. 
• Maintains confidentiality of employee information and ensures that they are only available to authorized persons.
• Performs other duties as requested. .

Working Conditions 
The position is physically comfortable; the individual has discretion about walking, standing, etc.  There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. 

This is a Houston Public Works Emergency Management position at the Tier III Level.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.  
  
EXPERIENCE REQUIREMENTS
Three years of experience in personnel, administration, accounting or a closely related field are required.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None 

PREFERENCES

Proficiency in Microsoft Excel, Word, PowerPoint, SAP, Procurement, Contract Management, ability to prioritize and multi-task, and organization skills.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** 

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED:   None
However, the department may administer a skill assessment evaluation. 

SAFETY IMPACT POSITION:  Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting:
http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6020.

If you need special services or accommodations, call 832-393-6020. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. 

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. 

EOE Equal Opportunity Employment
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.